Maintaining personnel or HR records is an obligation of every employer. Accurate and complete recordkeeping provides required information for payroll and tax purposes, benefit administration, and employment eligibility. Furthermore, personnel records are necessary to document employment actions such as hiring, training, promotion, transfer, additional compensation, performance, discipline, and termination.
Keeping personnel records organized and up-to-date is also essential to be in compliance with federal and state anti-discrimination laws, ADA, FMLA, HIPAA, IRCA, as well as internal administration. Typically, employers will have three main files for employees: 1) official personnel, 2) medical/confidential and 3) other.
